Job Vacancy at Ministry of Health Zanzibar


Secretary Job Vacancy at Ministry of Health Zanzibar – May 2025

Ministry of Health Zanzibar

Position: Secretary (1 Post)
Location: Mnazi Mmoja Hospital, Zanzibar
Working Hours: Full-time
Contract Duration: 1 Year (with possibility of extension)
Application Deadline: 31-May-2025
Source: AJIRA ONE

Project Background

The Government of the United Republic of Tanzania has secured funding from BADEA, Kuwait Fund, and Saudi Fund for the Rehabilitation and Expansion of Mnazi Mmoja Hospital Project – Zanzibar. The Ministry of Health-Zanzibar is implementing the project through the establishment of a Project Implementation Unit (PIU). The Secretary will be part of this team, stationed at the hospital premises.

The project has a three-year implementation phase and a one-year operation and management phase, expected to conclude by the end of 2026.

Secretary – One Post

Main Tasks and Responsibilities

  • Manage the front desk, handle visitors and telephone communications.
  • Prepare and manage all correspondence, reports, and documentation.
  • Maintain up-to-date contact lists of government officials and stakeholders.
  • Organize and coordinate meetings, conferences, and travel arrangements.
  • Implement and maintain effective office systems.
  • File and safeguard all project documentation and maintain an updated project database.
  • Record all incoming and outgoing communications accurately, including managing files, letters, memos, and both hard and soft-copy documents.
  • Respond to inquiries both verbally and in writing.
  • Coordinate the flow of internal and external information.
  • Ensure timely and proper documentation management to support project activities and stakeholder communication.

Evaluation Criteria

A. Qualifications – 55%

  • Minimum: Intermediate degree in management, business/public administration, law, education, statistics, economics, marketing, or related fields (Bachelor’s degree preferred).
  • Strong basic computer skills with certification.

B. Experience – 40%

  • At least 5 years of relevant experience in secretarial or administrative roles.
  • Experience in financial management and/or work on donor-funded projects is an added advantage.

C. Language – 5%

  • Excellent proficiency in both English and Swahili.

Working Conditions

The selected Secretary will be based full-time at Mnazi Mmoja Hospital in Zanzibar. The position is for a one-year renewable contract, with a three-month probation period. Remuneration will be paid monthly, and contract extension will depend on performance and project needs.


Reporting

The Secretary will report directly to the Project Manager of the PIU and is expected to provide monthly reports.


Mode of Application

Applications must be submitted by hand to the following address:
Procurement and Disposal Management Unit, Ministry of Health-Zanzibar, P.O. Box 236
Submission hours: 09:00 AM – 03:30 PM
Deadline: 31-May-2025
Late applications will not be considered.

This vacancy is open only to Tanzanian citizens.


Application Requirements

Applications must be submitted in English, and include:

  • Covering Letter
  • Application Letter signed on all pages
  • Detailed Curriculum Vitae clearly matching the job qualifications and experience

Applications must be submitted in one original and one copy. Mark envelopes clearly with “Original” and “Copy.” The outer envelope must indicate the submission address, reference number, and title of the post. In case of discrepancies, the original version will prevail.


For more job opportunities, visit AJIRA ONE.