Contracts and Tender Officer Job at Exodus May 2025
Working Hours: Full-time
Company: Exodus
Location: Dar es Salaam, Tanzania
Exodus is seeking a highly organized and detail-oriented Contracts and Tender Officer to manage the preparation, review, and administration of contracts and tender submissions. The ideal candidate will demonstrate a solid understanding of procurement practices, legal compliance, and be skilled in drafting, coordination, and documentation. This role is vital in managing competitive bidding processes and ensuring accurate and timely submissions that comply with company and regulatory requirements.
Key Responsibilities
- Identify and evaluate relevant tender opportunities across government, commercial, and private sector markets.
- Manage the complete tender process including RFI, RFP, RFQ, and ITT submissions.
- Review and interpret tender documents to assess compliance and risk.
- Prepare and compile high-quality tender documents: technical, financial, and administrative.
- Draft, review, and negotiate contracts and agreements with input from legal and operational teams.
- Ensure contract and tender documentation complies with laws, regulations, and internal policies.
- Maintain a centralized contracts and tenders database, tracking timelines and deliverables.
- Collaborate with departments (legal, finance, technical, sales) to ensure timely and accurate documentation.
- Monitor regulatory changes affecting tenders and contracts and update internal teams.
- Contribute to developing and maintaining contract templates and procedural enhancements.
Requirements
- Diploma in Law, Sales, Marketing, Business Administration, Procurement, or related fields.
- 2–5 years of experience in tender preparation and submission.
- Familiarity with public procurement regulations and formal tendering procedures.
- Strong communication skills (written and verbal).
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
- Excellent time management and organizational skills.
- Ability to meet tight deadlines and work under pressure.
- Strong analytical thinking and negotiation abilities.
Preferred Qualifications
- Experience in sectors such as Furniture, Hardware, Stationery, General Supply, or ICT is preferred.
- Knowledge of tendering platforms (e.g., Nest) is an added advantage.
Working Conditions
- May require extended hours during tender submission deadlines and review periods.
How to Apply
Qualified candidates should apply by E-MAIL ONLY to: hr@exodus.co.tz
Subject line: Contracts & Tender Officer
Applications must include:
- A cover letter explaining why you are the best candidate for the position.
- An updated CV.
Deadline: May 31, 2025
Applications that do not follow the instructions will not be considered. No phone calls please.
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